The 2023 Guide to Social Media Reputation Management

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Jeff Bezos is credited with saying “Your model is what folks say about you whenever you’re not within the room.” Within the age of social media visibility and virality, what folks say about you may pace its manner to tens of millions of individuals. Or at the least be seen to your subsequent potential buyer. And that’s why social media fame administration is so vital.

Reputation administration isn’t about controlling the narrative. It’s about listening to what clients say, studying from their suggestions, and responding in a manner that builds belief in your model.

The stakes are excessive. Over 2,000 executives surveyed attribute 63% of their firms’ worth to their on-line reputations. Most customers (93% in accordance to this survey) say on-line opinions have an effect on their shopping for selections. Even hiring is affected as 86% of workers verify opinions and rankings earlier than making use of for a job.

This isn’t a story of woe. It’s a hero story starring you. By studying this publish, you’ll have at your disposal the instruments and techniques to “hear” what your clients say about your model. You’ll give you the option to reply in actual time. And also you’ll create a web based fame that endears your organization to your clients.

Bonus: Obtain a free information to learn the way to use social media listening to enhance gross sales and conversions right this moment. No tips or boring ideas—simply easy, easy-to-follow directions that basically work.

What’s social media fame administration?

Social media fame administration is the apply of observing and shaping how folks understand your model on social media platforms like Fb, Twitter, and TikTok.

Your group’s on-line fame is constructed on the references folks make about your organization. Every publish, Tweet, TikTok, remark, or evaluate that mentions your model provides one other brick to your reputational basis.

With out consideration and steering, your fame shapes itself. Possibly that’s OK if everybody interacting together with your firm has an important expertise.

Sadly, individuals are more likely to share a negative customer experience than a positive one. And sometimes, someone will spread misleading information. So you could end up with a poor reputation on social media, even if the vast majority of your customers love you.

With a reputation management plan, you’ll know when someone calls out your brand and the mood of that mention. Plus, you’ll have a plan to address it. You can shout positive messages far and wide. And address the negative mentions before they become full-blown public relations crises.

@geico is the WORST PLACE TO INSURE YOUR CARS. Use anyone else but them!! #moneywasted #geico #screwgeico

♬ original sound – Janelle Winn

A social media reputation management strategy typically consists of three components:

  • An audit that surfaces your current reputation online
  • Ongoing qualitative and quantitative monitoring of social channels
  • Proactive and reactive messaging to build, improve, or repair customer trust

With that big-picture context in mind, let’s look at the steps you’ll take to build a loyal and loving fanbase on social media.

How to manage your reputation on social media

A good social media reputation management plan starts with listening to what people have to say about your brand. It continues with steps to mitigate negative sentiment. It includes ways to humanize your brand and promote the positive vibes your fans share.

Monitor brand mentions and conversations

Social media brand monitoring and sentiment analysis are at the heart of all online reputation management efforts.

Brand monitoring tracks all the social media posts and conversations that include a mention of your brand, products, and key spokespeople (like your CEO). Some people @ your company directly, but many don’t. So you’ll need to track branded #s and untagged mentions as well.

Keep in mind to observe widespread misspellings. If the crew at Starbucks didn’t try this, they’d miss out on some fascinating conversations.

Want social media monitoring instruments to discover these model conversations? Hootsuite has you lined.

Sentiment evaluation is the contextual evaluate of brand name mentions. It goes past counting how typically your organization is mentioned on social media. It additionally considers the temper and opinion behind these conversations.

Say hundreds of individuals speak about your product’s efficiency.

Making some ✨forbidden✨ chocolate milk 🐄 #cleantok #bissellclean #littlegreenmachine #weekendvibes #teachersoftiktok

♬ Fairly younger twearkalator – ✨yUh✨

Sentiment evaluation takes cues from their language to offer you an concept if the temper is optimistic or unfavourable.

A quantitative evaluation of what you collect will let you know your social share of voice, social ROI, and your social sentiment rating. From qualitative evaluation, you’ll be taught what hashtags and developments folks affiliate together with your model.

Monitoring conversations about your model on-line doesn’t simply floor superficial sentiment. You’ll uncover all types of how to enhance your enterprise — even studying how to make your product higher. Which is strictly what The Isle of Paradise did right here.

@foamy3 requested, we listened!💖Introducing the NEW Professional-Glow Spray Tan Mister! Store @sephora & @Boots UK ✨#isleofparadise

♬ authentic sound – The Isle of Paradise

A TikTok creator had loads of good issues to say concerning the firm’s self-tanner however didn’t love the spray applicator. The model listened, up to date the bottle, and the TikToker shared the story. That one interplay turned a free focus group, commercial, user-generated content material, and buyer testimonial. The firm confirmed they have been listening to buyer issues and constructed loads of goodwill within the course of.

Pay attention for competitor and key phrase mentions

What occurs to your rivals and all through your business may have an effect on your on-line fame. Keep in mind the viral video of safety officers dragging a United Airways buyer off of an overbooked aircraft? Different carriers felt the warmth and had to change their overbooking policies.

That’s where social listening comes in. It goes beyond looking for mentions of your brand. It also tracks conversations that include your competitors and market-related keywords.

Have a look at how gaming chair maker Mavix jumped into this thread.

Somebody tweeted an unflattering video of their competitor. Mavix’s soft-touch trolling gathered curiosity and good emotions from players who wanted a brand new seat. It’s a state of affairs made potential first by energetic social media listening.

You also needs to set your software program to hear for vital key phrases like H&R Block did right here.

They discovered a possibility to be part of an ongoing dialog. Though it didn’t point out their firm. And acquired to Tweet about an lovable pup doing taxes.

Interact and reply rapidly

It’s not sufficient to hear to social media chatter about your model. You need to additionally reply, and do it quick. Why? 75% of U.S. consumers expect brands to reply to social media questions and complaints within a day. 20% think the response should be immediate!

Every mention is an opportunity to increase engagement on social media and build trust for your brand. Some conversations will be fun and friendly. Others may start because your customer is frustrated or confused. Social media listening tools will help you find and reply to these conversations fast. Now, let’s look at how you can respond to the full range of social media interactions.

For starters, you can turn your social media account into a public-facing customer service center. That’ll help ease customers’ confusion. Many people turn to social media when they need help, so it’s a natural place to answer questions and give guidance.

Nike, for example, has a dedicated Twitter account it uses to solve its customers’ dilemmas.

Nike doesn’t solely use @nikeservice to reply particular person questions, although. The model additionally posts basic updates that act like an ongoing FAQ part. Followers can discover options earlier than they even have to ask a query. Which implies much less burden on their customer support reps.

Typically, folks speak about your model in amusing and optimistic methods. These are nice alternatives to drop in and be part of the dialog. Wendy’s not often misses an opportunity to speak sq. burgers or…historic structure?

Not all social media posts are going to be optimistic, although. When a buyer does share their disappointment, it’s vital to assist them rapidly.

Regardless of which kind of dialog you encounter, the bottom line is to do not forget that there’s an individual on the opposite finish. Take into consideration what you’d say to them in the event that they have been standing in entrance of you. Use that to assist make your responses extra human.

Scale back response time (and your workload)

Handle all of your messages stress-free with straightforward routing, saved replies, and pleasant chatbots. Attempt Hootsuite’s Inbox right this moment.
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Allow and reply to opinions

When nurtured and managed, on-line opinions are an important kind of grassroots, word-of-mouth advertising and marketing. They’re additionally an vital a part of cultivating your social media presence. A Brightlocal survey discovered that almost half of customers take a look at Fb opinions.

The similar survey additionally revealed that consumers assume it’s vital for manufacturers to have at the least a four-star ranking. And greater than half of consumers say they need to see each optimistic and unfavourable opinions from the final two to 4 weeks.

You’ll want a gradual stream of optimistic opinions. To get them, be sure to’ve turned on Fb suggestions. Then don’t be afraid to ask. Over 50% of buyers are “possible” or “extremely possible” to depart a evaluate if the enterprise asks them to. And what’s the best manner to request a buyer evaluate? It’s a reasonably shut race between e mail, in-person, on a receipt, and thru social media, in accordance to the survey.

Gathering a bunch of current 5-star opinions is nice. However should you actually need to wow clients, reply to your opinions. 88% of customers stated they’re “possible to use a enterprise if they will see the enterprise proprietor responds to all opinions, whether or not optimistic or unfavourable.”

While you do obtain a nasty evaluate, you’ve acquired to sort out it head-on. It’s a sign to all clients that you simply’re keen to resolve no matter subject could come up.

An excellent rule of thumb is to tackle dangerous opinions publicly. However then resolve them privately. These conversations could include non-public info. That’s particularly vital should you work in a regulated business like healthcare.

However don’t be shy about sharing the wins, both. You’ve labored onerous to ship a services or products folks love. Use their hard-won suggestions to earn extra enterprise by putting it on social posts or your web site.

Domesticate your fame proactively

You don’t want to look ahead to a buyer to publish about you. There are methods to set up and handle your social media fame proactively.

One possibility is to publish content material in your channels that reveals the world what your model is all about. Take the Irish chief of low-cost air journey, for instance. The firm is notorious for cut-rate companies, however one take a look at its TikTok account and it’s clear that Ryanair simply doesn’t care.

Welcome again to the get together 😈 #ryanair

♬ authentic sound – Ryanair

Ryanair doesn’t cease there. Its social crew has masterfully spun its dangerous fame right into a Stockholm Syndrome-like relationship with the very people who malign them on-line.

Screenshot of an exchange on Ryanair’s TikTok account

Supply: Ryanair’s TikTok

The difficult stability of snark and savagery is simply the ticket for RyanAir. Its clients know full effectively they’re not getting a luxurious experience, so any complaints about service could be met with a “see, we advised you” perspective.

GoPro seems to be at social media fame by way of a special lens. They don’t inform buyers what their model is. They ask present customers to present it.

GoPro gathers UGC (user-generated content material) by asking clients to tag photographs and video posts with a hashtag like #gopro. Customers belief authentically created UGC over different varieties of content material. So this technique generates loads of confidence within the GoPro model.

Arrange (and implement) model tips

Regardless of in case your model is snarky, critical, or someplace in between, consistency is the important thing to sustaining your fame on-line. A rogue worker posting off-brand replies can injury your fame very quickly.

Screen Shot 2023 05 15 at 8.43.34 PM

Supply: Fb

On this case, it’s a faux “buyer help” Fb account trolling folks. However you need to keep away from a state of affairs the place your workers reply in a manner that hurts your fame. So that you’ll want to create each a social media model information and a social media coverage.

The social media coverage outlines big-picture expectations for the way your workers publish and have interaction on branded social media channels (or after they’re posting on private accounts on behalf of your model). The coverage covers content material sorts, how to reply to optimistic and unfavourable suggestions, authorized compliance, and extra. Right here’s a information to assist you write your social media coverage (it features a free template to assist you get began).

A social media model information solutions questions on the way you’ll craft particular person posts. What tone will you tackle Twitter, LinkedIn, and Fb? Are there buzzwords and jargon you need to use (or steer clear of)? And, after all, are emojis a part of the plan?

Want extra? This in-depth publish will present you every thing your social media model information wants to have.

Social media fame administration software program

Social media is a giant place. It’s inconceivable to floor all of the related conversations you ought to be part of. These instruments will assist you discover, analyze, and reply to mentions that matter to your enterprise.


Hootsuite makes it straightforward to observe and reply to model, competitor, and key phrase mentions throughout all of your social media accounts.

Screenshot of the streams dashboard on Hootsuite

Attempt free of charge

The secret is Hootsuite Streams, a flexible manner to view quite a lot of social media actions in a single handy house. You possibly can create a stream to monitor key phrases, model or competitor mentions, and hashtags.

Screenshot of the stream edit page on Hootsuite

As soon as your streams are up and operating, you may soar into vital conversations by replying out of your dashboard. So when somebody shares your newest Tweet or talks about your nice service, you may reply rapidly with out opening a number of platforms.

Hootsuite additionally comes with Inbox, an all-in-one communication device for social media that helps you retain tabs on all of your DMs and feedback in a single place (and tackle delicate points in a well timed method, earlier than they turn out to be a menace to your fame). This contains:

  • Personal messages and DMs
  • Public messages and posts in your profiles
  • Darkish and natural feedback
  • Mentions
  • Emoji reactions

… and extra.

The all-in-one agent workspace makes it straightforward to 

  • Monitor the historical past of any particular person’s interactions together with your model on social media (throughout your accounts and platforms), giving your crew the context wanted to personalize replies
  • Add notes to clients’ profiles (Inbox integrates with Salesforce and Microsoft Dynamics)
  • Deal with messages as a crew, with intuitive message queues, process assignments, statuses, and filters
  • Monitor response instances and CSAT metrics
Hootsuite Inbox social custom service agent workspace

Free demo

Plus, Inbox comes with helpful automations:

  • Automated message routing
  • Auto-responses and saved replies
  • Robotically triggered buyer satisfaction surveys
  • AI-powered chatbot options


Brandwatch is a social listening platform that searches by way of billions of social media interactions. It delivers insightful knowledge about your model’s fame.

Screenshot of the Brandwatch dashboard on Hootsuite

With Brandwatch, you be taught what phrases are mostly related together with your model. You additionally know the way typically folks speak about your organization. And you then see the sentiment behind all these conversations.

Brandwatch is totally built-in with Hootsuite. You possibly can view and reply to big-picture developments and particular person cases from one place.


ReviewTrackers rounds out your social media fame administration toolbox by providing you with a handy house to see and have interaction together with your on-line opinions.

Screenshot of a Hootsuite streams dashboard featuring reviews from the ReviewTrackers integration]

Supply: ReviewTrackers

For those who use the ReviewTrackers plugin on Hootsuite, you may organize your opinions into streams the identical manner you do social media mentions and posts. And likewise, like different streams, you may reply to your opinions in actual time with out leaving the platform. Then when these 5-star raves begin rolling in, simply jump over to your Hootsuite Creator workspace and share them throughout all of your social channels.

Save time managing your social media presence with Hootsuite. From a single dashboard, you may publish and schedule posts, discover related conversions, interact the viewers, measure outcomes, and extra. Attempt it free right this moment.

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Handle all of your social media in a single place, measure ROI, and save time with Hootsuite.

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